BY-LAWS and GOVERNANCE HANDBOOK
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Table of Contents
I. Membership
THE BY-LAWS
a state of Ohio nonprofit corporation for the benefit of the public Number of Governors The number of Governors of the corporation shall be not less than 9 nor more than 15. The Board shall fix the exact number of Governors, within these limits, by Board resolution or amendment of the Bylaws. As of the date on which these Bylaws are adopted, the exact number of Governors is fixed at 15. Selection of Governors The two Governors, Emma Jean Calhoun and Edward W. Crosby, PhD, (the original incorporators) will invite a slate of no more than seven additional Governors from the following occupational, familial and professional strata: Officials from Kent State University and the University of Akron, e.g., deans, directors, and department chairs and faculty, parents, professional educators, health service professionals, lay persons residing in the community, psychologists, school teachers, an attorney and business persons. Subsequently, as outlined below under "Election of Governors, elections will be conducted to bring the number of Governors up to the optimal limit of 15. These seven Governors represent the following occupational groups and backgrounds (their resumes are attached):
Two boards are involved in the governance, administration and accountability of the Ida B. Wells Community Academy.
Without limiting the generality of the powers here granted to the Board, but subject to the same limitations, the Board shall have all the powers enumerated in these Bylaws, and the following specific powers:
1. To elect and remove Governors.
The number of Governors of the corporation shall be not less than 9 nor more than 15. The Board shall fix the exact number of Governors, within these limits, by Board resolution or amendment of the Bylaws. As of the date on which these Bylaws are adopted, the exact number of Governors is fixed at 15.
1. Election. The IBWCA Principal shall automatically be a Governor. The
Board shall elect the remaining Governors by the vote of a majority of
the Governors then in office, whether or not the number of Governors in
office is sufficient to constitute a quorum, or by the sole remaining Governor.
a. A parent of an active IBWCA student, who is designated by the IBWCA
to represent parents (the "Parent Representative").
3. Interested Persons. Not more than 20% of the persons serving on the Board may be interested persons. An "interested person" is: (1) any person currently being compensated by the corporation for services rendered to it within the previous 12 months, whether as a full-time or part-time employee, independent contractor or otherwise, excluding any reasonable compensation paid to a Governor as Governor; or (2) any sister, brother, ancestor, descendant, spouse, sister-in-law, brother-in-law, daughter-in-law, son-in-law, mother-in-law or father-in-law of any such person. 4. Term of Office
a. The term of office of all members of the initial full Board of Governors
shall be one year.
5. Time of Elections. The Board shall elect Governors whose terms begin on July 1 of a given year at the Annual Meeting for that year, or at a Regular Meeting designated for that purpose, or at a Special Meeting called for that purpose. The Board may remove a Governor without cause as provided by the Ohio Revised Code, Chapter 1702: Nonprofit Corporation Law. The Board may remove any Governor who:
1. Has failed to attend two or more of the Board's Regular Meetings in
any calendar year;
A Governor may resign by giving written notice to the Board Chair or Secretary. The resignation is effective on the giving of notice, or at any later date specified in the notice. A Governor may not resign if the Governor's resignation would leave the corporation without a duly elected Governor in charge of its affairs, without first giving notice to the Ohio Attorney General. A vacancy is deemed to occur on the effective date of the resignation of a Governor, upon the removal of a Governor, upon declaration of vacancy pursuant to these Bylaws, or upon a Governor's death. A vacancy is also deemed to exist upon the increase by the Board of the authorized number of Governors. Governors shall serve without compensation. However, the Board may approve reimbursement of a Governor's actual and necessary expenses while conducting corporation business. The corporation's principal office shall be at the Akron Urban League and Community Service Center, 250 E. Market Street, Akron, Ohio, or at such other place as the Board may select by resolution or amendment of the Bylaws. The Secretary shall note any change in principal office on the copy of the Bylaws maintained by the Secretary. A. Place of Meetings Board Meetings shall be held at the corporation's principal office or at any other reasonably convenient place as the Board may designate. B. Annual Meetings An Annual Meeting shall be held in May of each year for the purpose of electing Governors, making and receiving reports on corporate affairs, and transacting other business as comes before the meeting. C. Regular Meetings Regular Meetings shall be held monthly within the year or on some other schedule as the Board determines. D. Special Meetings A Special Meeting shall be held at any time called by the Chair or by any five Governors. E. Adjournment A majority of the Governors present at a meeting, whether or not a quorum, may adjourn the meeting to another time and place. Notice of the time and place of holding an adjourned meeting need not be given to absent Governors if the time and place be fixed at the meeting adjourned, except if the meeting is adjourned for longer than 24 hours, notice of the adjournment shall be given as specified in these Bylaws. F. Notices Notices of Board Meetings shall be given as follows:
1. Annual Meetings and Regular Meetings may be held without notice if the
Bylaws or the Board fix the time and place of such meetings.
G. Waiver of Notice Notice of a meeting need not be given to a Governor who signs a waiver of notice or written consent to holding the meeting or an approval of the minutes of the meeting, whether before or after the meeting, or attends the meeting without protest prior to the meeting or at its commencement, of the lack of notice. The Secretary shall incorporate all such waivers, consents and approvals into the minutes of the meeting. H. Public Notification Public notification of regular Governing Board meetings to the community at large will be announced in various community news vehicles, e.g., community bulletin boards, newspapers, public service announcements, and church bulletins. A. Quorum A quorum consists of one-third of the fixed number of Governors. B. Action by the Board 1. Actions Taken at Board Meetings. The actions done and decisions made by a majority of the Governors present at a meeting duly held at which a quorum is present are the actions and decisions of the Board, except for purposes of electing Governors, appointing committees and delegating authority thereto, or amending the corporation's Bylaws, where the action of a majority of Governors then in office is required by the Ohio Revised Code, Chapter 1702: Nonprofit Corporation Law or as set out in these Bylaws. The Board may continue
to transact business at a meeting at which a quorum was originally
2. Actions Without a Meeting. The Board may take any required or permitted
action without a meeting if all the Governors individually or collectively
consent in writing to the taking of that action. Such consent shall have
the same effect a unanimous vote of the Board, and shall be filed with
the minutes of the Board proceedings.
C. Committees (who appoints committee chairs)
1. Appointment of Committees. The Board may appoint one or more Board Committees
by vote of the majority of Governors. A Board Standing Committee will consist
of not less than two Governors, who shall serve at the pleasure of the
Board.
a. The election of Governors.
D. Procedures of Committees. The Board may prescribe the manner in which the proceedings of any Board Committee are to be conducted. In the absence of such prescription, a Board Committee may prescribe the manner of conducting its proceedings, except that the regular and special meetings of the Committee are governed by the provisions of these Bylaws with respect to the calling of meetings.
1. Performance of Duties. Each Governor shall perform all duties of a Governor,
including duties on any Board Committee, in good faith, in a manner the
Governor believes to be in the corporation's best interest and with such
care, including reasonable inquiry, as an ordinary prudent person in a
like position would use under similar circumstances.
a. One or more officers or employees of the corporation whom the Governor
believes to be reliable and competent in the matters presented;
3. Investments. In investing and dealing with all assets held by the corporation for investment, the Board shall exercise the standard of care described above and avoid speculation, looking instead to the permanent disposition of the funds, considering the probable income, as well as the probable safety of the corporation's capital. The Board may delegate its investment powers to others, provided that those powers are exercised within the ultimate direction of the Board. No investment violates this section where it conforms to provisions authorizing such investment contained in an instrument or agreement pursuant to which the assets were contributed to the corporation. Every Governor has the right to inspect and copy all books, records and documents of every kind and to inspect the physical properties of the corporation, provided that such inspection is conducted at a reasonable time after reasonable notice, and provided that such right of inspection and copying is subject to the obligation to maintain the confidentiality of the reviewed information, in addition to any obligations imposed by any applicable federal, state or local law. F. Participation in Discussions and Voting Every Governor has the right to participate in the discussion and vote on all issues before the Board or any Board Committee, except as noted below:
1. The IBWCA Faculty Representative shall not be present for the discussion
and vote on any matter involving: (a) the performance evaluation or discipline
of any administrator or faculty member; (b) administrator or faculty compensation;
(c) Executive Sessions of the Board; or (d) any other matter at the discretion
of a majority of the Governors then present.
Any Governor shall be excused from the discussion and vote on any matter involving: (a) a self-dealing transaction; (b) a conflict of interest, (c) indemnification of that Governor; or (d) any other matter at the discretion of a majority of the Governors then present. G. Duty to Maintain Board Confidences Every Governor has a duty to maintain the confidentiality of all Board actions, including discussions and votes. Any Governor violating this confidence may be removed from the Board. Moreover, the IBWCA Faculty or Student Representative may be disciplined, including immediate dismissal, if Board information is disclosed without the Chair's prior approval. A. Officers The officers of the Ida B. Wells Community Academy, Inc. consist of a President (hereinafter "Chair"), Vice President (hereinafter "Vice Chair"), a Secretary and a Chief Financial Officer (hereinafter "Business Manager/Treasurer"). The corporation also may have such other officers as the Board deems advisable.
1. Chair. Subject to Board control, the Chair has general supervision,
direction and control of the affairs of the corporation, and such other
powers and duties as the Board may prescribe. If present, the Chair shall
preside at Board meetings.
B. Election, Eligibility and Term of Office
1. Election. The Board shall elect the officers annually at the Annual
Meeting or a Regular Meeting designated for that purpose or at a Special
Meeting called for that purpose, except that officers elected to fill vacancies
shall be elected as vacancies occur.
The Board may remove any officer, either with or without cause, at any time. Such removal shall not prejudice the officer's rights, if any, under an employment contract. Any officer may resign at any time by giving written notice to the corporation, the resignation taking effect on receipt of the notice or at a later date of specified in the notice. VII. NON-LIABILITY OF GOVERNORS The Governors shall not be personally liable for the corporation's debts, liabilities or other obligations. VIII. INDEMNIFICATION OF CORPORATE AGENTS The corporation shall
indemnify any Governor, officer, employee or other agent of this
If the corporate agent either settles any such claim or sustains a judgment against him/her, then indemnification against expenses, judgments, fines, settlements and other amounts reasonably incurred in connection with such proceedings shall be provided by this corporation but only to the extent allowed by, and in accordance with the requirements of the Ohio Revised Code, Chapter 1702: Nonprofit Corporation Law. IX. INSURANCE FOR CORPORATE AGENTS The Board may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any Governor, officer, employee or other agent of the corporation, against any liability other than for violating provisions of law relating to self-dealing asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not the corporation would have the power to indemnify the agent against such liability under the provisions of the Ohio Revised Code, Chapter 1702: Nonprofit Corporation Law. The corporation shall not engage in any self-dealing transactions, except as approved by the Board. "Self-dealing transaction" means a transaction to which the corporation is a party in which one or more of the Governors has a material financial interest ("interested Governor(s)"). Notwithstanding this definition, the following transactions are not self-dealing transactions, and are subject to the Board's general standard of care:
1. The Board's action of fixing a Governor's compensation as IBWCA Principal,
a Governor or corporate officer; or
A. Fiscal Year The fiscal year of the corporation begins on July 1 of each year and ends on June 30 of the following year. Except as otherwise provided in these Bylaws, the Board may adopt a resolution authorizing any officer or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of or on behalf of the corporation. Such authority may be general or confined to specific instances. Unless so authorized, no officer, agent or employee shall have any power to bind the corporation by any contract or engagement, to pledge the corporation's credit, or to render it liable monetarily for any purpose or any amount. Except as otherwise specifically provided by Board resolution, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the corporation may be signed by the Chair (or in the absense of the Chair, the Co-Chair) and counter-signed by another officer or agent of the corporation, either the Business Manager/Treasurer or the IBWCA Principal/Administrator. D. Construction and Definitions Unless the context otherwise requires, the general provisions, rules of construction, and definitions prescribed by statute in the Ohio Revised Code, Chapter 1702: Nonprofit Corporation Law, shall govern the construction of these Bylaws. Without limiting the generality of the foregoing, words in these Bylaws shall be read as the masculine or feminine gender, and as the singular or plural, as the context requires, and the word "person" includes both a corporation and a natural person. The captions and headings in these Bylaws are for convenience of reference only are not intended to limit or define the scope or effect of any provisions. Any Governor, officer, key employee, or committee member having an interest in a contract, other transaction or program presented to or discussed by the Board or Board Committee for authorization, approval, or ratification shall make a prompt, full and frank disclosure of his or her interest to the Board or committee prior to its acting on such contract or transaction. Such disclosure shall include all relevant and material facts known to such person about the contract or transaction which might reasonably be construed to be adverse to the corporation's interest. The body to which such disclosure is made shall thereupon determine, by majority vote, whether the disclosure shows that a conflict of interest exists or can reasonably be construed to exist. If a conflict is deemed to exist, such person shall not vote on, nor use his or her personal influence on, nor be present during in the discussion or deliberations with respect to, such contract or transaction (other than to present factual information or to respond to questions prior to the discussion). The minutes of the meeting shall reflect the disclosure made, the vote thereon and, where applicable, the abstention from voting and participation. The Board may adopt conflict of interest policies requiring:
1. Regular annual statements from Governors, officers, key employees to
disclose existing and potential conflict in interest; and,
For the purpose of this section, a person shall be deemed to have an "interest" in a contract or other transaction if he or she is the party (or one of the parties) contracting or dealing with the corporation, or is a director, Governor or officer of, or has a significant financial or influential interest in the entity contracting or dealing with the corporation. Whenever any provision of these Bylaws are in conflict with the provisions of the Contract, the provisions of the Contract control. A majority of the Governors may adopt, amend or repeal these Bylaws. CERTIFICATE OF SECRETARY The undersigned does
hereby certify that the undersigned is the Secretary of the Ida B. Wells
Community Academy, a nonprofit public benefit corporation duly organized
and existing under the laws of the Ohio Revised Code, Chapter 1702: Nonprofit
Corporation Law, that the foregoing Bylaws of said corporation were duly
and regularly adopted as such by the Board of Governors of said corporation,
which Governors are the only members of said corporation; and that the
above and foregoing Bylaws are now in full force and effect.
Secretary
* These Governors have since the publication of these By-Laws resigned as Governors and/or assumed positions as consultants or auxiliary faculty members.
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